Retreats that are cancelled 60 calendar days or more in advance of the reserved date will be refunded, less a $30 processing fee. Retreats cancelled 30-59 days will be refunded 50% of the deposit. Groups canceling less than 30 days will forfeit the entire deposit. Groups canceling ten days or less will be charged for the full amount of the estimated bill.

Pyoca does not carry accident coverage for user groups unless they are specifically sponsored by either Presbytery of Ohio Valley or Presbytery of Whitewater Valley AND the group requests that insurance be added. User groups must inform their participants that there is no insurance coverage for user groups for accident or illness.

Facilities include swimming, row-boating, paddle boating, canoeing, hiking, fishing, sand volleyball, basketball court and softball. The playfields are arranged so multiple groups may have access to them with the exception of the basketball court, which is reserved with the Retreat Center. If a group requests, the facilities may be scheduled for their use after consulting with the Pyoca staff.

Several trails exist on or near the Pyoca property. Please have all participants stay in groups of at least three people for their safety.

Each group is responsible for providing basic first aid. Minimum requirements are that one person must possess a valid CPR/First Aid Certification. Emergency transportation is available through 911. Basic First Aid Supplies are available in the Lodge office, or groups may elect to bring their own first aid kits.

Pyoca has a no pet policy. Also, all wildlife must be left untouched and remain on the property.

Smoking is not permitted in any building. It is recommended that each group designate a smoking area away from the rest of the group. The designated smoking area should be located in areas not traveled or used by other groups especially having youth present. Cigarette buts must be properly disposed.

Pyoca does not allow for ANY alcoholic beverages on Pyoca property. Possession of alcoholic beverages will be grounds for immediate removal of the person(s) from Pyoca property.

The use or possession of any illegal substance will result in the immediate removal of the person(s) from Pyoca property.

These are not permitted.

Fires are only permitted in designated fire circles on Pyoca property. Adult supervision is required. Cooking is prohibited over any indoor fireplace (e.g. S'mores, marshmallows, etc.) Fires are not permitted in the Rustic Cabins.

Any damage caused by retreat groups will result in fines to cover such damages. Graffiti on any surface will result in a minimum of $5.00 per occurrence.

Pyoca is not responsible for lost or stolen personal property.

A member of the Pyoca staff will meet with the group upon arrival for a brief orientation to the facility and the emergency procedures.

The group understands that Pyoca is not responsible for the scheduling or provision of recreational or program activities, with the exception of specifically requested waterfront, high and low challenge courses, food service or hay wagon activities.

It is the group leader's responsibility to gather the following emergency information from participants: 1. Names and addresses of the participants; 2. Emergency contact information; 3. Any known allergy or health conditions; and 4. Signed parental permission to seek emergency treatment if minors are on site without a parent.

Groups will be required to leave the facility in the same manner in which it was found. Any areas requiring attention by Pyoca staff will result in charges assessed to the group. Cleaning supplies and directions are posted in each facility. Checkout times must be within one hour of the time listed on the contract.